Full trip documentation policy requires individuals to account for lodging on any overnight stay regardless of out of pocket expense. If you are not requesting lodging reimbursement, you must still add a lodging expense line and comment and mark non-reimbursable.
A hotel bill typically contains a variety of expenses including room fees, taxes, parking, meals, internet charges, and incidentals. These expenses must be itemized so that they can be accounted for correctly. Lodging itemization allows you to quickly itemize room rates including taxes, as well as any other charges on your hotel bill. Policy states that receipts are required for all lodging expenses.