Travel Policy - Fall Semester (Effective August 21, 2021)

The University’s efforts to minimize COVID-19 infections and safeguard the health of the Notre Dame community depend on a package of measures and protocols.

University-related domestic travel may resume without the need for special approvals. However, until further notice, due to the high incidence of COVID-19 infections and uneven access to vaccines around the world, University-related international travel must be approved in advance by a vice president or dean.

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Updating your Concur Profile

Occasionally, information in our Concur profile needs updating. As an active Concur user, you have the ability to update all your personal information, including your default fund/organization/program (FOP) numbers, your frequent traveler numbers, and your credit card information. It is important this information is kept up to date, doing so helps with the booking process when using Concur or Anthony Travel agents.  Updating your default FOP in your profile might be necessary if you changed departments. All new hires should verify your auto uploaded FOP is correct.…

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Travel Policy - Summer (Effective May 23rd)

The University seeks to balance the resumption of the normal work of the University while also continuing to protect the health and safety of members of this community.  Thus, limitations on University-related travel codified in the University’s COVID-19 Policy will be lifted for the period between May 23, 2021, and August 20, 2021 (“Summer session”), but travelers remain subject to the following conditions

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University Travel & Meeting Card Fraud Alert

On rare occasions, a fraudulent transaction may occur on a University travel or meeting card.  Unauthorized activity by the merchant, or unexpected/unintended use by the merchant, is considered misuse.

You can take action and guard against fraud by learning the methods perpetrators often use to commit fraud. 

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Travel Policy - Spring Semester (Effective February 3rd)

The University’s efforts to minimize COVID-19 infections and safeguard the health of the entire Notre Dame community depend on a package of measures and protocols. One important element of that package is to curtail travel to and from campus as much as possible, in order to lessen the introduction of new sources of infection. Therefore, the Spring Travel Policy

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Travel Policy - Winter Session

The strict limitations on University-sponsored travel during the Fall semester were an important component of the package of measures and protocols designed to contain the spread of the coronavirus. Limiting this travel to “essential travel,” even with some approved exceptions, constrained some important work, especially research. The restrictions will be lifted for the period between the close of the Fall semester on November 20, 2020, and the start of the Spring semester on February 3, 2021 (“Winter session”), subject to the following: Winter Session Travel Details

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ATTENTION: Concur/TravelND Mobile App Users

Concur is implementing a new policy to improve security for the Concur mobile app.  This policy is planned to go into effect with the late April / early May 2020 SAP Concur mobile app release. 

Concur will be communicating to users about updating the Concur mobile app within the Concur mobile app. Depending on the user’s personal settings, there are a variety of communications that will be directed to users who need to update the app such as the mobile message center, push notifications, and pop-ups. More information on this policy, Concur Mobile App

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Unused Airline Ticket Alerts in travelND

If an individual paid for a flight personally that was subsequently canceled due to COVID-19, reimbursement can be requested even though the flight was not taken. This policy departure is allowed for COVID-19 related cancellations with the understanding that the airline ticket will be reused for University purposes in the future. The employee and/or their department will be responsible for keeping track of the unused flight ticket

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Travel Cancellations due to COVID-19

The University’s existing policy on payments/reimbursements for travel cancellations remains in effect, with one policy exception noted below due to the unusual circumstances of COVID-19.

Per existing policy, travelers who have purchased tickets or incurred expenses for travel events which are subsequently canceled are encouraged to rebook unused airfare and cancel lodging reservations and conference bookings, whenever possible. Credits from canceled flights booked through TravelND (Anthony Travel or the Concur Booking Tool) will be tracked by the University. 

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