Effective January 1, 2016, there were two changes of note to the University’s Travel & Expense Policy:

The University has adopted the IRS Receipt threshold of $75 for items placed on a University Travel Card (including Meeting Cards)

Receipts are no longer required for transactions under $75 – other than airfare, lodging, car rentals and purchases of alcohol – when placed on a University Travel Card. For transactions paid by cash or personal card, receipts are no longer required for transactions under $25.

Previously the policy required submitters to attach receipts for non-meal expenses of $25 or more as documentary evidence of the expense.  Receipts were required for all meals, regardless of cost.  The IRS created an exception to their documentary evidence rule years ago whereby submitters no longer needed a receipt if an expense was less than $75. The University is now adopting that IRS $75 threshold for expenses placed on the University Travel Card.  While the traveler isn't required to keep all the smaller receipts, the traveler will still be asked to justify the expense.  This policy item will be applied to any expense incurred after 12/31/15.

Please review the FAQ's for more information.

The University will reimburse airfare only after a business trip is complete.

Approvers and reviewers need to verify business travel occurred and business travel purpose before authorizing reimbursement.  And flight cancellations booked outside of TravelND are difficult to track. With the ability for travelers to charge flights directly to a FOAPAL through the TravelND booking options for University travel, the traveler need not seek outside booking options.  But if they do book outside TravelND, the traveler can no longer be reimbursed pre-trip. This policy item will be applied to flights booked after 12/31/2015.

Please review the FAQ's for more information. (link)