Per Diem/Travel Allowances

Quick Reference Guide - Travel Allowance (Per Diem) & Cash Advances (58k PDF)


Video Tutorial:

Working with Travel Allowance (per diems)


Travel Allowance / Per Diem FAQ's:

Why should I use a travel allowance (per diem)? Are receipts required if I use a travel allowance?

Travel allowance (per diem) can be used only for meals during a business trip. Per Notre Dame's expense policy, receipts are not required if you use travel allowance.

How are travel allowance (per diem) rates determined?

Notre Dame uses the per diem rates set by the US General Services Administration (GSA) for travel allowances (per diem). You may claim a lesser amount than the GSA rate for travel allowance.

Can I mix travel allowance and actual expenses on the same business trip?

Per Notre Dame's expense policy, you cannot mix a travel allowance and actual expenses on the same business trip.

My department uses a different per diem rate than is available in the Travel Allowance module of Concur Expense. How do I enter per diem the meets the requirements of my department?

You can enter a department specific per diem by following the steps below. Please note the 75% of your allowable per diem rate for the first and last days of the trip.

Select Travel Allowance - Special expense type (domestic or foreign)

  • Transaction Date:  Enter the first day of your trip
  • Vendor :  VariousAmount:  enter 75% of your allowable per diem rate
  • Save

Select Travel Allowance - Special expense type (domestic or foreign)

  • Transaction Date:  Enter the day of your trip
  • Vendor :  Various
  • Amount:  enter the allowable  per diem rate
  • Save
  • Repeat process for each day of the trip until the last day

Select Travel Allowance - Special expense type (domestic or foreign)

  • Transaction Date:  Enter the last day of your trip
  • Vendor :  Various
  • Amount:  enter 75% of your allowable per diem rate
  • Save
  • Repeat process for each day of the trip until the last day